PRO Unlimited, Inc.'s Privacy Notice – PeopleSoft eBenefits Application


(Updated January 1, 2020)


PRO Unlimited, Inc. (“PRO”) is committed to protecting the privacy of the users of the PeopleSoft eBenefits application (“eBen”) (collectively “users” or “data subjects). We want to provide a safe and secure user experience. We endeavor to ensure that the personal data submitted to us remains private and used only for the purposes as set forth herein. The following sets forth the Privacy Notice (“Privacy Notice” or “Notice”) for eBen.


Privacy Policy


PRO adheres to the following:



Cookies


To make eBen work properly, we sometimes place small data files called cookies on your device. Most big websites do this too.


What are cookies?


A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.


How do we use cookies?

eBen uses the following cookies: Google Analytics

Google Analytics uses cookies to measure user-interactions. Google Analytics is a simple, easy-to-use tool that helps PRO Unlimited measure how users interact with content. As a user navigates between pages, Google Analytics provides us with JavaScript tags (libraries) to record information about the page a user has seen, for example the URL of the page. The Google Analytics JavaScript libraries use HTTP Cookies to "remember" what a user has done on previous pages / interactions with eBen.


ReCAPTCHA

reCAPTCHA helps protect websites and apps from spam and abuse by keeping automated software out of the website. It does this by collecting personal information about users to determine whether they’re humans and not spam bots. reCAPTCHA checks to see if the computer or mobile device has a Google cookie placed on it. A reCAPTCHA-specific cookie gets placed on the user’s browser and a complete snapshot of the user’s browser window is captured. Browser and user information collected includes: All cookies placed by Google in the last 6 months, CSS information, the language/date, Installed plug-ins, and all JavaScript objects.

Other Cookies

We also use cookies for session tracking. When a user logs into eBen, a session for the user starts. Cookies are used for the purpose of letting eBen know that the user is already authenticated. A session expires when the user logs out or is inactive for 30 minutes.


How to control cookies


You can control and/or delete cookies as you wish – for details, see www.aboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.


PRO does not track its users when they cross to third party websites, and does not use targeted advertising, and therefore does not respond to Do Not Track signals.


Data Storage and Retention


PRO stores Employee Data, as described herein, on its servers, which are located in the United States. PRO retains Employee Data only for as long as is necessary to fulfill the stated purposes for which it is collected, or as required by applicable laws or regulations. Generally these laws require the personal data be retained by PRO for a period of time following the termination of the worker’s services, often up to seven years. In addition, some personal data may be required to be retained by PRO under the terms of PRO’s contract with the client for whom a contingent worker has provided services. The specific retention period for particular worker’s personal data may be obtained by contacting us at the address set forth below.


User Rights Concerning Employee Data


Users have a right to access the Employee Data PRO holds about them. To obtain a copy of the Employee Data we hold, at no cost to them, users should write or email us at the address shown below. If access cannot be provided within a reasonable time, we will provide users with an estimate of the amount of time that will be needed to provide access. If for some reason access is denied, we will inform users of the reason for that denial.


Users may also request information about the purposes of PRO’s processing of their personal data, the categories of personal data concerned, whether any party outside PRO might have received the data from PRO, the source of the data if the user did not provide it themselves, and how long it will be stored. If users discover that any of their personal data is inaccurate, they have a right to have that data corrected.


Users may request that PRO erase their personal data or cease processing it, subject to certain exceptions. In many countries, users have a right to bring a complaint to the appropriate data protection authority if they have concerns about how PRO processes their data.


When technically feasible, at a user’s request PRO will provide their personal data to them or transmit it directly to another controller or processor. For any questions or requests related to user personal data, please contact us at the address shown below.

Updates and Changes to this Privacy Notice


By using eBen, users agree to the terms and conditions of this Privacy Notice. If users do not agree to any of these terms and conditions, they should not use eBen. If we change our privacy policies, we will update this document so that users are always aware of what information we collect, how it is used, and under what circumstances it may be disclosed. PRO reserves the right to modify, alter, or update this Notice at any time and without advance notice. This Notice is effective as of the date that appears at the top of this document. In the event of any questions about our privacy policies or related matters, please contact us at privacy@prounlimited.com.


Contact Us


In the event you have any questions or complaints, access requests or other concerns or issues arising from your use of eBen or our privacy policies, please contact our Data Protection Officer:


PRO Unlimited, Inc.

Email: privacy@prounlimited.com 1150 Iron Point Road, Ste. 100

Folsom, CA 95630 United States